Welcome to the Foundation for WHPS

and

Congratulations Grant Recipients! 
 

To help grant recipients, below are action items and important reminders.

CLICK HERE for our Grant Recipient Information Pamphlet. To return to our home page, CLICK HERE

Thank you! 

Action Items for Lead Teachers:

  • Thank Named Grant Donors:  Some grants are named after donors who give at a certain level. If your grant is named, a letter will be provided which will include the full name of your grant, the donor name and the donor's contact information.   
  • Stay Connected: Contact us at fwhps@westhartfordct.gov when you know the date your grant will be implemented and include the date, time and location.  Also, advise if guests (board members or donors) are invited to observe. 

    Please tag us on social media and be sure to use the full name of the grant (including the donor name if the grant is named).
  • Reduce Risk: Please contact Risk Managment at 860-561-7481 to inquire about the insurance required for each project. Depending upon the project, important documents may need to be completed and submitted to the Risk Management Department. Risk Management will assist you in providing the necessary forms and insurance requirements for the vendors of each project.
  • Access Funds: Click here to access the reimbursement policy.  IF your grant is an in-residence grant (virtual or in-person), the organziation or professional needs to complete a W9 form (click here for the W9 form). 
  • Share the Fun! Publicize your grant project: Please share videos or pictures of students authorized to be photographed/ videotaped in school and classroom newsletters.  Forward these to the Foundation so we can also publicize grant-funded projects in our newsletter, on our website and via social media.  These files can be emailed to fwhps@westhartfordct.gov.
    • When posting about your grant, we ask that if your grant was fully funded please state: " 'full grant name' was made possible by the Foundation for WHPS. " And, if your grant was partially funded, state: " 'full grant name" was made possible in part by the Foundation for WHPS". 
  • Submit Final Report: Please submit final reports within 2 weeks of completion of your grant.  All final reports must be submitted no later than June 1.   Applicants who fail to submit will not be eligible for future grants, as we must maintain accountability to our donors. To submit a final report, click here to log into the grant application portal. Click here for specific directions.

Important Reminders:

  • ANY changes to your grant must be pre-approved: If you need to make changes to your grant, please contact the Foundation BEFORE any changes are made. Click here to make a request.
  • Technology Grants: Immediately submit technology work request orders through the ticketing system, Incident IQ (www.whps/org/helpdesk). Please indicate it is for a grant and provide the Grant # and Project Name. For questions, please call: x6636 (internal) or 860-561-6636.